INTRODUCTION
QSAR Analytics S.A. De C.V. considers HONORABILITY as the core value of all its activities, in accordance with the above, the way of doing business is free of any kind of corruption or bribery. Also, it makes inclusive those national and international laws that apply to it.
The policy presented here is accompanied by guidelines that may be of help for its exemplification, understanding and implementation, however, users should limit themselves to them.
POLICY
All members of the company have the responsibility to behave HONORABLY and in accordance with our institutional philosophy, code of ethics and values; therefore, it is forbidden to engage in bribery and corruption practices.
SCOPE
This policy is applicable to all employees of the company regardless of their position and hierarchical level, as well as the duration of their contract. It also includes external customers, suppliers and government agencies with which the company deals.
It is also applicable to any dealings, contracts or negotiations within or outside the country.
DEFINITIONS
- Bribery, any activity of offering any gift (gift) in exchange for particular benefits.
- Gifts, anything of value that or any other type of benefit given to a person as payment for a favor.
- Institutional gift, those items bearing the company's logo.
- Business lunch, those meetings held in a restaurant or cafeteria for the purpose of discussing corporate matters.
RESPONSIBILITIES
- General Management, to support with the implementation of strategies for the formation of the corporate governance of the organization. Also, he/she is required to assist in the review of contracts made with external clients, as well as the negotiations with them.
- Quality Assurance and Operations Management, to be aware of the implementation, modification and maintenance of the applicable guidelines for the company's corporate governance. Additionally, to verify the contracts made with suppliers, as well as to dictate the auxiliary measures for the awareness of the personnel for their adoption and practice.
- Area directorates, support with the implementation of policies and guidelines.
- Of all personnel, to implement the policies and guidelines in this document, as well as the auxiliaries. In addition to denouncing those cases that violate these bylaws.
BRIBERY AND CORRUPTION
Understanding as bribery any activity of offering any gift in exchange for particular benefits, employees have the responsibility to report situations in which they intend to incur in it, regardless of who the approach comes from and whether the benefit is completely personal or for the entire organization.
CONFLICT OF INTEREST
A conflict of interest arises when personal, social, economic or political interests come before the interests of the company. Its appearance can damage the reputation of an employee or the organization.
QSAR Analytics S.A. de C.V., respects the interests of its personnel and does not wish to interfere in their personal lives, which is why each individual is responsible for avoiding situations that present (or generate the appearance of) a conflict between their interests and those of the company.
Examples of conflicts of interest regarding investments or personal transactions:
- Having a substantial economic interest with a supplier, competitor or customer.
- Have an interest in a transaction in which QSAR Analytics is known to be or may be interested.
- Exploits the company's corporate opportunities for its own benefit; or
- Receive fees, commissions, services or other compensation from a supplier, competitor or customer.
GIFTS, HOSPITALITY AND VALUABLES
The company prohibits its employees from accepting gifts, services, attentions, benefits, discounts, trips, meals, loans, articles or money from customers, suppliers and governmental entities. The only gifts that may be received are institutional gifts; however, depending on the type of gift, QSAR Analytics S.A. de C.V. reserves the right to accept or return it. Likewise, the gifts given by the company will be of an institutional nature and will be given at representative times (e.g., the Christmas period) or on the company's anniversary.
BUSINESS MEALS
QSAR Analytics S.A. de C.V., supports the coexistence that allows closer relationships with its customers, employees and suppliers; however, before accepting any invitation, the staff will evaluate the place and the intentions of this, making sure that the schedule is relevant and according to the particular situation. On the other hand, it is the responsibility of all collaborators to be careful about offering any type of celebration that could be interpreted as a bribe.
COMMITMENTS AND PROMISES
It is of utmost importance to offer customers a treatment with integrity and professionalism. In order to generate trust and credibility with them, you must have as a commitment only that which can be fulfilled in its entirety.
The sales arguments used by QSAR Analytics S.A. de C.V., must be free of apocryphal information regarding availability, delivery date or quality of new products, terms of sale, including payment.
ACCOUNTING RECORDS
It is necessary to keep accurate business records to help manage the company. Helping you comply with your obligation to provide accurate, complete and timely financial information. All records related to the company's financial activities (financial reports, as well as time sheets, vouchers, bills, invoices, expense reports, payroll and benefit records, performance evaluations and other essential company data), must absolutely and accurately reflect the company's business transactions.
INFORMATION MANAGEMENT AND OTHER RECORDS
QSAR Analytics has the appropriate procedure for managing its information and records to ensure that they are retained, stored and, at the appropriate time, destroyed in accordance with the needs of the company and in coordination with current legal, regulatory, tax, labor and business requirements. This procedure defines the appropriate retention period, although some documents may be retained beyond the normal retention period.
CUSTOMER SELECTION
QSAR Analytics S.A. de C.V., does not establish discriminatory differences of any kind, but selects its markets based on business criteria; in case a client is involved in illegal or unethical acts, it will be a reason to deny a contract or even to terminate it.
It is of utmost importance to treat them with integrity and professionalism.
In no case will clients be selected through offers that lack corporate values, or based on gifts or gifts offered to the seller or anyone involved in dealing with external customers.
ANTI-RETALIATION POLICY
The company makes it clear through the General Management that retaliation against any employee who seeks advice, raises a concern or reports misconduct is strictly prohibited. If an employee, regardless of his or her role in the company, retaliates against an employee who has truthfully reported a violation, the organization will take appropriate action.
DISCIPLINARY MEASURES
If any employee participates in any act that violates the values of the company, is involved in an act of bribery, corruption, etc., this will be grounds for termination from the company, the particular actions will be discussed with the Quality Assurance and Operations Management and with the General Management. The company reserves the right to take civil, criminal or administrative action, depending on the severity of the offense and the risk to the company.