The purpose of this document is to inform and promote ethical behavior among all those involved in the company QSAR Analytics S.A. de C.V.
DIRECTOR'S MESSAGE
Dear Collaborators:
This document has been written with the purpose of communicating to everyone the main points that emanate from the way of doing things in the company of which we are all a part. Our company has a high sense of responsibility for all those who work in it, this means that it has a genuine interest in the development of people in it, that there is a healthy work environment, free of prejudice and other vices of behavior.
This code sets forth the general guidelines of the rules of business operation in terms of business ethics; it reflects the wishes of the shareholders to be a company that stands out for the value of its people, which not only derives from the technical quality of performing a job, but also from the adoption of principles that allow acting with HONORABILITY in business matters, in the way of living the company's culture and in the way of collaborating with customers and suppliers.
As Director of the company, I am totally convinced that following these rules will have a positive impact on the way we live day to day in our workplace. I invite you not to leave it as one more file in your computer or one more piece of paper in your files, this document is very important to guide the destiny of the business and the coexistence of all of us in the QSAR Analytics family.
Without further ado, and thanking you again for the trust you have placed in this company,
I leave you a cordial greeting.
VICTOR ABREGO
OBJECTIVE
The purpose of this document is to make known and promote an ethical behavior of all those involved in the company QSAR Analytics S.A. de C.V. being HONORABILITY the central value of all activities and commitments that exist in it. It is the responsibility of the General Management and the Board of Partners to make an annual review of this document in order to ensure that its statutes are applicable to the needs of the company. Furthermore, it is the responsibility of the Quality Assurance and Operations Management to monitor the correct applicability of these guidelines.
SCOPE
This document is applicable to all personnel involved with QSAR Analytics S.A. de C.V., as well as to all activities that must be carried out inside and outside the company.
Its objective is to establish the key guidelines to promote a healthy and cordial work environment among employees regardless of their position within the organization.
OUR COMMITMENT
WITH SOCIETY
The company's commitment is to achieve its growth and profitability objectives responsibly, while maintaining its integrity. It will always act in accordance with its values and legitimate interests as dictated by the Board of Partners, as well as those imposed by its country of origin and those of its customers and suppliers.
It is also committed to being a source of decent jobs and a place where research-based procedures contribute to the improvement of the pharmaceutical and agrochemical industry.
WITH OUR PEOPLE
Our company seeks to create and maintain a healthy and productive work environment that helps its personnel to develop their talents, fostering collaboration and teamwork. That is why QSAR Analytics S.A. de C.V., gives priority to the following points:
- Comply with applicable labor laws and regulations.
- Generate sources of employment with competitive salaries and dignified treatment.
- To foster a relationship of respect for the differences and opinions of others.
- Safeguarding our people and facilities through equipment, devices and systems.
- Define, communicate and enforce internal policies and regulations.
WITH OUR SUPPLIERS
QSAR Analytics S.A. de C.V., seeks to establish business relationships where HONORABILITY is the main element of all negotiations. Therefore, it is willing to work as a team with suppliers to seek mutual growth based on honest practices and adhering to national and particular regulations of each company.
Our company is unwilling to collaborate with those organizations whose practices do not promote respect, social responsibility or have a dubious reputation.
WITH OUR CUSTOMERS
QSAR Analytics S.A. de C.V., wants to be a business partner of each of its clients through its research services. That is why our negotiations are based on HONORABILITY, respect, honesty and, above all, in obtaining a benefit for society.
ETHICAL GUIDELINES
HUMAN RIGHTS
QSAR Analytics S.A. de C.V., offers equal opportunities to all its employees and applicants, as well as a safe environment where they can develop as professionals and as individuals. The company is against all practices of discrimination based on gender, religion, sexual orientation, ideology, nationality, political beliefs, age, marital status or any different ability.
Therefore, the selection of personnel will be based on the skills of the applicants in contrast to the needs of the position and the company.
Additionally, the company is committed to act in a manner of integrity with each of the collaborators, including the board of partners.
ACCOUNTABILITY TO ALL STAFF
All employees have the responsibility to behave in accordance with these guidelines, in addition to following the policies, regulations and procedures of each work area and collaborating with the organization to improve them.
They must also receive additional training in addition to that provided by the company, in order to be at the forefront of their field of interest.
BUSINESS INTELLIGENCE
The company is aware of the handling of information about other companies, their products and services, as well as that of its personnel and applicants.
is also free to gather any information about other companies from public sources, such as their websites, published articles, price bulletins, advertisements, brochures, public lectures and conversations with customers. Such information will be used responsibly and in a manner that does not violate any law or obligation of confidentiality.
PATENTS, TRADEMARKS AND COPYRIGHTS
Its intellectual property includes its patents, trademarks, trade secrets and copyrights, as well as the experience, skills and scientific and technical knowledge developed in the company's activities. The company expects its employees to uphold the establishment, protection, maintenance and maintenance of intellectual property rights and to use them responsibly. Likewise, it must respect the intellectual property of its business partners, taking into account that unauthorized use, theft or misappropriation of a third party's intellectual property may result in fines, lawsuits, or criminal sanctions for the company or for the collaborator.
FINANCIAL AND ACCOUNTING RECORD KEEPING
It is necessary to keep accurate business records to help manage the company in the financial area, which is why all records related to the company's financial activities (financial reports, as well as time sheets, vouchers, bills, invoices, expense reports, payroll and benefit records, performance evaluations and other essential company data), must absolutely and accurately reflect the company's business transactions.
These will be handled with confidentiality and will only be disclosed to key personnel who are chosen by the Board of Partners and the General Management. In the event that any supplier requires information of this profile, the aforementioned areas and the accounting department should be consulted.
INFORMATION MANAGEMENT AND OTHER RECORDS
The company has an appropriate procedure for managing its own or other people's information and records. This procedure indicates the storage, conservation and destruction. Also, the fiscal, labor and commercial provisions in force will be taken into account; besides, this information will only be shared by authorized personnel and by means of the institutional e-mail.
DATA INTEGRITY
All data generated from the services that are marketed will be treated with honesty and confidentiality. This implies that in no case will they be altered to benefit or harm the interested parties.
CONFIDENTIAL AND PROPRIETARY INFORMATION
The services, concepts, developments and other information produced on a daily basis are private assets for the company, including sales strategies and information, employee and customer records, methodologies, pricing information and information about business development opportunities.
There are laws that allow the protection of these assets, however, it is important that both the company and its employees protect and prevent the disclosure of information and inappropriate or unauthorized access to it, as well as the information of third parties that the company contains.
The following principles can help protect information:
- Use electronic means of storing and sending information with care.
- Do not communicate information to third parties or suppliers without proper authorization.
- Do not discuss confidential information in public places where you may be overheard.
- Be wary of informal telephone or e-mail requests from third parties seeking information.
PRIVACY OF PERSONNEL INFORMATION
The protection of employees' personal information is a priority for QSAR Analytics S.A. de C.V. That is why it is committed to protecting personal information, including health-related information, which it will achieve through these principles:
- Keeping personal information strictly confidential. Making use of it when strictly necessary.
- Collect personal information solely for legitimate business purposes and retain it for as long as necessary.
- Share information with anyone who has a legitimate need and protects it adequately.
- Properly destroy records containing personal information in accordance with company guidelines.
PRESERVATION OF ASSETS
QSAR Analytics S.A. de C.V., is committed to provide, to its collaborators, those resources that are necessary for the performance of their tasks. Therefore, it is their obligation to make a responsible use of them and assume the consequences of those damages that may be caused by negligent use or carelessness.
AUDIT
QUALITY AND ACCOUNTING
Our company is open to collaborate with all its business partners for the improvement of their activities and ours, that is why it is willing to receive those audits that are necessary to achieve it. However, it is essential to be carried out through the corresponding procedures, for this purpose, the quality audits must be carried out under the applicable criteria of the International Standard ISO 19011:2018, while the accounting audits under the applicable legal and fiscal requirements, for these there must be a plan and a request in between.
NEGOTIATIONS
CUSTOMERS
QSAR Analytics S.A. de C.V., does not establish discriminatory differences of any kind, so the selection of its clients is based on their alignment with the services of the company and its values. For any reason it will not deal with those institutions that do not seek to benefit society through their practices or that do not follow the legal and fiscal provisions of our country and/or their country of origin.
SUPPLIERS
The suppliers with whom alliances are made are those whose values are aligned with those of QSAR Analytics S.A. de C.V., as well as those who provide respectful treatment to employees and show commitment to the agreements made , in addition to providing respectful treatment to employees and showing commitment to the agreements made.
QSARAnalytics as an ethical and honorable company, reserves the right to give continuity to services offered by suppliers who lack the principles of accountability, positive feedback and who do not show respect to the agreed standards and to the company's employees.
The selection of suppliers will be made under the criteria that concern them according to the services that are desired from them, while the evaluation will be made with HONORABILITY and other values that are part of the institutional philosophy.
The company's Anti-Corruption Policy will detail the guidelines that are helpful to avoid falling into acts of bribery with suppliers.
NEGOTIATIONS
Negotiations shall be conducted with transparency, kindness and professionalism, in addition to being based on the company's values. In no case shall negotiations be conducted that are detrimental to the company or its customers and suppliers, or where conduct that affects the company or violates the principle of HONORABILITY is present .
PERSON
REVENUES AND PROMOTIONS
As mentioned at the beginning of this document, QSAR Analytics S.A. de C.V. grants its positions to those people who have the skills required by the position and are aligned with the institutional philosophy of the company.
SALARIES AND BENEFITS
The company is committed to the welfare of its personnel and to compliance with regulations, and is committed to having decent salaries and complying with the benefits stipulated by law.
In addition, in order to take care of its employees on a personal and professional level, the company has various benefits to help them achieve a balance and reduce psychosocial risk.
EXPENSE REPORT
All expenses incurred by personnel are reimbursable, as long as they are related to company activities. Reimbursement must be requested through the determined procedure and the interested party will be notified when the reimbursement has been made.
BUSINESS TRIPS
Visits may be made as necessary to strengthen relationships with customers and suppliers. In all cases, QSAR Analytics S.A. de C.V. is responsible for the employees while they are on work activities, but is not responsible for those that are not part of the travel plan and those that the employee decides to perform on their own and that put their health or integrity at risk.
BEHAVIOR
DISCRIMINATION AND HARASSMENT
QSAR Analytics S.A. de C.V. is committed to maintaining a work environment free of verbal and physical harassment. To achieve this, employees should be aware that inappropriate comments and actions regarding race, color, ethnicity, creed, ancestry, religion, gender, sexual orientation, age, gender identity or sexual expression, national origin, marital status, pregnancy, paternity/maternity, or medical condition (the presence of a physical or mental disability) are strictly prohibited.
CONVIVIENCE
Just as the company is committed to providing a friendly and safe environment for its employees, they have the responsibility to maintain it, adhering to live under the values of the company, the current regulations and this document.
Being a company that encourages continuous learning and HONORABLE behavior, makes it clear that no negative criticism will be tolerated.
The company has the approach to confront ideas, as long as this criticism is to improve the performance of a process, a role or an activity, so the following conditions must always be met as a minimum:
- That the person (owner of the process) to be observed is present.
- That the point of criticism be made clear and that a proposal for improvement be given.
- That the communication is always given with respect and
- Both parties are open to receive feedback.
REPORT
All employees are free to report any disrespect or violation of this code, policy or any other regulation, being certain that their complaint will be handled under the strictest confidentiality and applying the provisions of the "Anti-Retaliation Policy".
SANCTIONS
Employees involved in cases of harassment or discrimination are subject to corrective measures, including termination of employment. It is the responsibility of the managers of each area to avoid such situations. It is also important to note that employees have the right to express their opinions, such as doubts, concerns, problems or complaints related to discrimination or harassment.